Tip: Manage Birthdays with Address Book and iCal

Discussion in 'OS X and OS X Apps' started by elbert, Sep 2, 2006.

  1. elbert

    elbert Active Member

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    Here's a tip (just in case you didn't know it yet).

    If you're like me, you rely on an electronic calendar to remember people's birthdays. I've been doing this ever since I got my first PDA, I enter birthdays as yearly repeating events. This has worked well for me, but it's hardly efficient when I try to look up a specific person's birthday. What I mean to say is, if I think of a person and try to look up his/her birthday, I'd have to do a calendar search. Obviously, it's easier and better if I look up the person instead.

    Well. Address Book and iCal offer an easy way to manage people's birthdays. You can actually enter someone's birthday into his/her Address Book card and have it appear in iCal as an event.

    [​IMG]


    First, you have to add the birthday field into the Address Book template. You can easily do this in Address Book preferences.

    [​IMG]


    After that, in iCal's preferences, place a check mark on the Show Birthdays calendar option.

    [​IMG]


    iCal will automatically add a calendar named Birthdays, which uses Address Book as a source. The events are read-only, so you'll have to enter the birthdays in Address Book exclusively.

    [​IMG]


    I've known about this feature for quite a while now, but it was today that I decided to migrate the birthdays from iCal into Address Book. To my surprise, it was easy, and it didn't take long for me to complete the task.

    With iCal and Address Book open side-by-side, I looked to the calendar for birthdays of people I previously entered and then used the lightning quick Spotlight in Address Book to locate people and enter their natal information. Entering dates couldn't be any easier as Address Book will accept any date format (alphanumeric) as long as it's in the date-month-year order (i.e. 01 01 99, jan 1 1999, etc). If you don't enter a year, it'll enter the current year (there's no way to leave the year blank). That's okay with me though since I know none of these people were born this year anyway.

    The best part is that this all syncs with my Treo 650. So I get to see birthdays in my Calendar or look up birthdays in my Contacts list.

    Enjoy!
     
    #1 elbert, Sep 2, 2006
    Last edited: Sep 3, 2006
  2. m0nd

    m0nd Member

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    if i may add, you can add the shareware menucalendarclock and it will automatically add an alarm to the birthdays.
     
  3. SurferDude

    SurferDude Member

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    sooweet! nice post there...
     
  4. Bogey

    Bogey Member

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    great tip!!! thanks
     
  5. johnj2803

    johnj2803 Active Member

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    hi elbertc :D i know you are using a treo... from where did you input the birthdays? is it from the contacts app in treo or from ical? i have mine inputted in my treo... i cant seem to make it appear in ical or addressbook in my PB even if i have the ooptions checked

    thanks...
     
  6. elbert

    elbert Active Member

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    First you have to make sure you are using iSync, instead of Palm Desktop. In iSync, under Devices, select Enable Palm OS Syncing... Then go to Palm's conduit manager (launch Palm Desktop) and make sure that the iSync conduit is switched on.

    I used Apple's Address Book to input all birthdays as stated in the first post in this thread. From there, it goes to iCal, as long as you set it to show using iCal's preferences. Then set iSync to include the birthday calendar, if you haven't set it to sync all calendars.

    Although I use MissingSync, the process is the same as in iSync.
     
  7. johnj2803

    johnj2803 Active Member

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    oh ok thanks :D i have been syncing with isync already :D so i guess i have to re-input the birthdays if i still want to make it appear in ical... oh well! :D

    thanks
     
  8. tjgato

    tjgato Active Member

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    thanks also using a palm does it work with your treo 680?
     
  9. bulls96

    bulls96 Member

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    birthdays i put in my Palm (LD) do not sync with my iCal/Address Book... it only works the other way around :(

    i just gave up on it... dont want to go through everyone's bday again and put it in Address Book
     
  10. jps444

    jps444 Active Member

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    great tip elbert thanks!
     
  11. elbert

    elbert Active Member

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    It works on my Treo 680 (as it did with my 650). Maybe it's because I use Missing Sync.
     
  12. bulls96

    bulls96 Member

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    Yeah i think thats it. Poor lang kasi ako :) hehe :) Another Pro for Missing Sync! :)
     
  13. mackulit

    mackulit Member

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    I also manage the bdays in address and sync the Birthday calendar to my Nokia phone but I realized that there is a 'bug' in Nokia phones - Birthdays before 1980 are not showing up in the Nokia calendar. I found an Apple script that you can run to create another calendar with adjusted birthdates.

    However, the apple script did not include alarms - so i slightly modified it to add alarms set to go off at 12pm.

    I'm attaching the script here in .txt format, just rename it to .scpt and run it using the script editor. hope that helps the Nokia users out there!
     
  14. bmsantillan

    bmsantillan Active Member

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    for N80, does it really appear as a wholeday meeting? (2/14/07 12:00am-11:59pm ....) ??? Isnt it possible for it to be a simple cake and name?? :D
     
  15. jps444

    jps444 Active Member

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    this is weird. i entered the the birthdays in the treo. i followed erverything you have listed down but surprisingly both in the palm desktop and address book the birthdays are not being updated on the contacts. very frustrating... i can't understand why even in the palm desktop i can't see the birthdays... can anyone help?
     
    #15 jps444, Feb 11, 2007
    Last edited: Feb 11, 2007
  16. elbert

    elbert Active Member

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    The instructions I gave are for your computer. The ability to sync the data with a mobile device is merely a bonus.

    If you follow the instructions listed in the first post of this thread, you'd get the birthdays entered in the Mac's Address Book.app to show up as iCal entires. From there, you can use iSync (and not Palm Desktop) to get iCal to sync with your Palm's Calendar application. What I'm not sure of is if birthday entries in the Mac's Address Book database will sync with the Palm's Contacts application.

    In my case, it does and I think it's because I use MissingSync. Neither PalmDesktop nor HotSync figures in any of this as a solution.

    I guess that's the way the N80 treats untimed events, or it just doesn't know how else to handle them.
     
  17. HeaRty

    HeaRty Member

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    Address Book: I entered all the entries in my .mac account but why can't I see it in my address book program on my mac? :(
     

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